Question: What Is The Most Common Method Of Filing?

How do you file a document correctly?

Steps to make a filing system more functionalDetermine how you want to retrieve the files.

Label each hanging and manila folders.

Stick with the same labeling system.

Leave space in the drawer for new files.

Lay the paper in the folders so you can see the tabs.

Find a filing cabinet that will hold all your files..

How do you file a name?

a. alphabetize names by comparing the first unit letter by letter. If the first letters are the same, file in terms of the second letter, and so on. Names of individuals are filed as follows: last name, first name or initial, middle name or initial.

What is modern filing system?

In this system, papers are chronologically placed one upon another in a flat or sleeping position in the file. For the easy identification of files, they are classified into alphabetical, numerical, geographical and subject bases.

What are the three basic filing methods?

The three basic filing methods are alphabetic, numeric, and alphanumeric.

What is one color coding method?

Organizing file folders with color coded file labels makes your operation more efficient and productive. Files can be organized using color coded labels in numerous ways including alphabetically, numerically, or in terminal digit.

What are the 5 basic filing steps?

The five basic filing steps are conditioning, releasing, indexing and coding, sorting, and storing and filing.

What is the best way to organize files?

Best Practices For Organizing Computer FilesSkip the Desktop. Never ever store files on your Desktop. … Skip Downloads. Don’t let files sit in your Downloads folder. … File things immediately. … Sort everything once a week. … Use descriptive names. … Search is powerful. … Don’t use too many folders. … Stick with it.More items…•

What is main filing method?

There are 2 main methods of filing, which are Loose Leaf method and secondly, the Collective method. Documents are filed individually in a normal file, holes are punched in the documents and then they are filed.

What is the most common type of filing system?

Alphabetic systemsAlphabetic systems are the most natural and common method of arranging files. However, even the simplest alphabetic system requires establishing, filing standards, including written filing procedures, cross-reference methods, and practices for filing duplicate name changes, etc.

What are the two most common filing techniques?

You have two basic methods: straight filing and draw filing.

How can I file faster?

16 Tips to Make Filing Go FasterFile that piece of paper as soon as possible. … Have two file trays for filing. … If several people remove files in the office, assign a color card stock to each person. … Don’t file every piece of paper that comes across your desk. … Make it easy to file papers in a file drawer. … Does the file drawer open and close completely?More items…

What is subject filing method?

Subject filing is a process of arranging and filing records according to their content or. subject matters concerned.

How do I file a chronological order?

In Chronological filing, files and folders of documents are arranged in order of their date, day, and time. This sequence can be according to their date of receipt, or date and time of their creation with the most recent date in front of or on top of the previous items.

What are the classification of files?

The classification levels are the degrees of specificity, with a file classification scheme usually having three major components:broad, encompassing categories, called FUNCTIONS.narrower subsets of each function, called ACTIVITIES.yet narrower and more specific subsets of activities, called TRANSACTIONS.

Is the common technique for a proper filing?

Technique 1: Cross Filing This is the most commonly used filing technique.

Does a file cut both ways?

First, a file is like a saw blade and only cuts in one direction. Both file and saw teeth have an angle relative to the work surface known as a rake. … When a file is pushed forward the cut material collects between the teeth of the file.

What are the methods of filing system?

There are 5 methods of filing:Filing by Subject/Category.Filing in Alphabetical order.Filing by Numbers/Numerical order.Filing by Places/Geographical order.Filing by Dates/Chronological order.

What is a good filing system?

Simplicity: The filing system should be simple and not too elaborate. … Accessibility: A good filing system should be arranged in such a way that the records are easily available whenever required. The filing system should allow the insertion of additional documents without disturbing the existing order of files.